Boards utilize executive sessions to address sensitive issues that require more privacy and independence of the board. These discussions give participants the freedom to speak freely and publicly without being influenced by public opinions. The article explains the importance of executive sessions and how they differ from board meetings. It also outlines the best practices for making them successful.
The chairperson of the meeting starts by welcoming everyone in attendance. This is followed by a brief summary of the purpose and scope of the discussion by the CEO or other board member in charge of the agenda. This helps the board comprehend the context of the topics to be addressed and avoids confusion or misunderstandings.
Executive sessions are generally reserved for board members only and can be held either before or following the board meeting. Board Source (formerly known as the National Center for Nonprofit Boards), however, notes that other stakeholders may be invited to an executive session for portion or all of the time when they require professional advice or make findings.
As with any board meeting, it’s important to keep in mind that executive sessions should focus on things which will benefit the organization. Focusing on the agenda for the board will keep attendees engaged and will prevent the meeting from getting overly heated or an opportunity to spread gossip.
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