Virtual board meetings allow you to discuss and gather important issues for your nonprofit organization efficiently and in a convenient way. Meetings can be scheduled at the time that suits the board members, without having to disrupt their work. They also let you retain and attract talent, regardless of where they live, which increases your options for recruitment.
There are still issues with virtual board meetings, despite their advantages. The first challenge is to keep your attendees engaged. It’s difficult to keep your attendees focused if you don’t have the camaraderie of a physical meeting. To overcome this, you should use an agenda with a clear plan to ensure everyone is on the same page, and set a time limit for discussion.
It’s essential to ensure that everyone can be heard during your meeting, even if none participants speak. For this, you need to ask them to disable their microphones when they’re not talking and then let them unmute the audio when they’re ready to speak. Additionally, you can utilize an application for video conferences which can automatically record the audio and images of the meeting, ensuring that even your less tech-savvy participants will be able participate.
Finally, it’s critical to have a board management software suite that includes secure document storage that allows for the sharing, archiving and annotation of documents prior to the meeting as well as during the session. This will allow your board to easily discuss and review important documents https://boardroomtx.com/sponsoring-vs-mentoring/ such as governing documents financial statements, and other important information. It will then be easy to prepare accurate and detailed minutes of the meeting.